Sharing Events From Other Google Calendars



Q. I work for a school that uses Google apps, including Gmail. Although the mail address is, it is a Google account, and I use the Google Calendar almost exclusively. I also have a personal Gmail account, but I almost never use the calendar. I’m retiring in June, and I’d like to get all the old and upcoming appointments, events, birthdays — everything — moved to my personal Google calendar before my school access ends. Is this possible?

A. Copying all the events from the school’s Google calendar may be possible, but check with the technical administrator or person in charge of the school calendar to see if your account has permission to do so, or if you can sync the school calendar to your personal calendar. As Google notes in its Calendar help guide, “If you use Google Calendar through your work, school or other organizations, you may not have the ability to export events.”

If you are allowed to export events, log into your school account on the web browser on your work computer and open Google Calendar. If you are using the “classic” view, go the left side of the page to the My Calendars area and find the name of the calendar you want to export. Click the menu area to the right of the calendar’s name to open Calendar settings, and then choose “Export this calendar.”

For those using Google’s “new” design for the calendar, go to the My Calendars section on the left side of the screen, click the three-dot Options menu next to the calendar name and select “Settings and Sharing.” On the Calendar Settings box on the next screen, click Export Calendar.

When you export the calendar, Google downloads a file to your computer. This file is in the .ics format, but may be delivered in a .zip archive that you must double-click to open first.

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